Accounting Technician

Accounting Technician Job Type: Staff Department: Fiscal Services Basic Function: Basic FunctionUnder the direction of the Accounting Services Supervisor, perform varied and responsible accounting work specializing in the maintenance of a set of accounts and financial and statistical records.
Distinguishing CharacteristicsThe Accounting Specialist performs more advanced work with responsibility for a set of accounts requiring more technical expertise and internal audit responsibilities.
Positions allocated to the Accounting Technician class perform accounting work specializing in the maintenance of a set of accounts and financial and statistical records.
Representative Duties: Representative DutiesEssential Functions1.
Perform specialized accounting work involved in one or more assigned set of complex District-wide accounts such as accounts payable, accounts receivable, general fund and special categorical projects; prepare, maintain and analyze financial records for proper audit control for accounts payable processes.
2.
Verify and code data according to prescribed procedures; review financial information to assure accuracy of information; monitor, encumber and pay requisitions, purchase orders, student vouchers, student refunds, travel expenses and contracts; maintain supporting documentation; review encumbrances and expenditures for accrual purposes at year-end and assign appropriate coding to correctly affect ending balance; disencumber contracts or purchase orders that will not be paid prior to end of fiscal year; assign accrual number to expenses that will become prior year liabilities.
3.
Gather, assemble, tabulate, proof, extend, verify, balance, summarize and post fiscal data for assigned accounts; prepare, tabulate and balance invoice batches for payment authorization.
4.
Review items for assigned set of accounts from satellite operations to assure accuracy and completeness of financial records; provide proper internal controls.
5.
Prepare worksheets and reports for assigned accounts; prepare statements and reports for funds as assigned for management and Board review.
6.
Oversee, evaluate and interpret Internal Revenue Service regulations to determine recipients for assignment of 1099 form; monitor W-9 Forms to vendors for Federal reporting.
7.
Communicate with administrators, faculty, vendors, staff and others regarding assigned accounts; verify payment authorizations and budget account code balances and classifications; analyze vendor information for proper address and tax identification number; review budgets for assigned accounts and provide statements of forecasts and balances as requested; provide cash flows and other analytical reports as requested for assigned accounts.
8.
Process a variety of financial information; adjust accounts; input statistical data regarding budgets and assigned accounts.
9.
Reconcile accounts as assigned; prepare various accounting and budget control documents.
10.
Prepare, monitor and generate assigned payrolls.
11.
Balance federal and State tax reports and prepare periodic reports.
Other Functions12.
Attend a variety of meetings and conferences.
13.
Perform related duties as assigned.
Minimum Qualifications: Education & Experience Any combination equivalent to: Graduation from high school supplemented by two years of college-level course work, with a grade of "C" or better in accounting and three years of increasingly responsible accounting-related experience.
Preferred Qualifications: Knowledge of: Knowledge of: Procedures, methods, practices and terminology used in bookkeeping and financial record-keeping; modern office practices, procedures and equipment; modern accounting office machines; correct English usage, grammar, spelling, punctuation and vocabulary; operation of computers and applicable software.
Ability to: Ability to: Post and make arithmetic computations rapidly and accurately; use a variety of office equipment; Operate office machines including a computer and applicable software; understand and follow oral and written instructions; work cooperatively with others; sit for extended periods of time.
Physical Demands: Working Conditions: EnvironmentOffice environment.
Full Time/Part Time: Full Time Weekly Working Hours: 40 Work Schedule & Hours: Monday - 8:00 a.
m.
- 5:00 p.
m.
, Tuesday - 8:00 a.
m.
- 5:00 p.
m.
, Wednesday - 8:00 a.
m.
- 5:00 p.
m.
, Thursday - 8:00 a.
m.
- 5:00 p.
m.
, Friday - 8:00 a.
m.
- 5:00 p.
m.
Salary Schedule Range: Classified Staff Salary Schedule, Range 10: $4,677.
58 - $ 6,580.
48 monthly Specific Departmental Needs: Posting Number: 24-006 Number of Vacancies: 1 Desired Start Date: Interview Date: 03/15/2024 Posting Open Date: 02/09/2024 Posting Close Date: 3/3/2024 Open Until Filled: No Special Instructions to Applicants: REQUIRED REFERENCES:Professional References must include at least three supervisors and two colleagues.
Please include name, title, relationship and current phone numbers.
Letters of reference and personal references will not be accepted in lieu of the required professional references.
REQUIRED DOCUMENTS: Resume: Must include length of employment (month/year start & end dates) for each employer.
Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
College Transcripts: For consideration of college coursework, transcripts must be attached.
Diplomas will not be accepted in lieu of transcripts.
Note: If you do not receive a confirmation code after applying, it means your application was not submitted.
To apply, visit https://cod.
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