Administrative and Accounting Manager (San Jacinto)

Job Description and General Responsibilities: Responsible for managing administrative and accounting functions of consulting engineering office.
This position requires a strong administrative background and communication skills.
IFE is an established geotechnical engineering firm located in San Jacinto, California with a satellite office in Palm Desert.
The position reports directly to the company president.
Minimum Desired Qualifications: • 5 years of related office management experience.
• Strong organizational skills • Excellent written and oral communication skills • Proficient with Microsoft Office including Outlook, Excel, Word and PowerPoint • Proficient with QuickBooks accounting software • Understanding of California labor law Essential Duties and Responsibilities, 1st 60 days and ongoing: • Become familiar with general IFE processes and procedures (e-mail, file locations, job numbers, timesheets, etc.
) • Become familiar with IFE administrative functions including reception, project set-up, word processing, and file organization • Become familiar with IFE accounting functions including time sheet entry, invoicing, vendor payment and payroll • Become familiar with IFE procedures for ordering equipment and supplies • Become familiar with certified payroll procedures for public works projects • Participate in firm staff and marketing meetings Essential Duties and Responsibilities, 1st 180 Days and Ongoing • Supervise IFE clerical functions including reception, data entry and word processing • Manage human resources functions including verifying conformance with state and federal employer requirements, onboarding new employees, coordinating performance reviews and documenting employee disciplinary actions • Prepare year-end tax forms (W-2, 1099) • Prepare and file firm quarterly tax returns • Coordinate with CPA firm to file firm annual taxes • Manage firm 401 (k) program including reporting and employee notices • Become familiar with firm accreditation requirements and assist with maintaining accreditation • Become familiar with and support IFE operational functions including dispatching, engineering proposal and report preparation • Understand firm vision and management structure and participate in business planning and management discussions