SUMMARY:
The TANF Administrative Activities Assistant/Driver provides administrative support.
Performs administrative/clerical work for the front office, assists with all onsite activities and programming, and transportation.
Performs related work as required or assigned.
The employee is required to use judgment in applying general policies and procedures.
DUTIES AND RESPONISBILITIES:
Although other duties may be assigned, the essential duties include the following:
Front office reception and correspondence.
Answering phones, e-mails and processing incoming calls and communications.
Assists with all front office and administrative assistant duties including copying, collecting documents, participant check distribution, record keeping, filing, compiling meeting minutes/reports, collects invoices for billing, data entry and routine correspondence with staff and participants, front office organization of forms, flyers, resources, etc.
Assist and oversee tutoring sessions daily.
Plan and implement crafts/activities for youth ages 12-19.
Chaperone youth ages 12-19 on overnight fieldtrips.
Assist with facilitating and coordinating program workshops.
Research and process participant referral requests as needed.
Organize and maintain files.
Implement method for tracking files and safekeeping.
Processes incoming/outgoing mail (prepare mail for the postal service, courier or overnight service).
Obtain and track office sign-in sheets and participant attendance records.
Maintain inventory/order office supplies as needed.
Scheduling appointments and intakes for incoming clients.
Assist with program recruitment as needed.
Follows all TANF policies and procedures for the transportation of TANF participants.
Occasionally provides transportation to TANF families and at-risk participants in TANF vehicles.
Conducts all pre/post trip vehicle inspection procedures.
Works with the transportation coordinator to establish routes and schedules to needed services within and outside of local communities, and develops schedules as needed.
May perform all other duties as assigned/needed.
EDUCATION
High School Diploma or equivalent.
EXPERIENCE
One (1) year of work experience or training, which demonstrates the ability to perform the duties of the position.
QUALIFICATIONS
The knowledge, skills, and abilities listed above may be acquired through different types of education, training, and experience.
Establish and maintain effective working relationships with employees, vendors, outside agencies and the public.
Communicate effectively verbally and in writing.
Understanding of State and Federal regulations pertaining to operating vehicles.
Work with the public and hard to serve populations.
Good Driving Record.
REQUIRED
CPR/First Aid and Medical Certificate.
A current California Driver’s License.
Employees will be subject to unannounced alcohol and drug testing as a condition of continued employment.
All applicants are required to complete the pre-screen Background Clearance and Drug Testing.
Native American preferable and an Equal Opportunity Employer 25 U.
S.
C.
S.
472 et.
Seg.
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