OFFICE TECHNICIAN (TYPING)

This incumbent works under the supervision of a Staff Services Manager I in the Division of Design.
Performs a variety of assignments necessary to support the functions of the Division of Design.
Duties include a variety of general office work including but not limited to purchasing using a CalCard; managing office supplies and equipment; scheduling various meetings and maintaining calendars; inventory; preparing and/or maintaining various forms, letters, spreadsheets, and reports; sorting and distributing mail, organizing, and maintaining files and assisting with special projects.
The Office Technician provides assistance to Design Supervisors by assisting them with administrative personnel duties, requiring average to above average complexity, including data retrieval from various internal Department database systems and programs such as Staff Central, IMMS, and Advantage; process and distribute incoming checks.
Needs to have excellent computer skills such as Excel, Outlook, Word, and Access.
The incumbent will work in the Caltrans Accounting system Advantage requesting Travel Advances and reviewing Travel Expense Claims for accuracy.
Incumbent will be required to be familiar with District and Department policies, and the Bargaining units (MOU).
Incumbent must be able to type 40 nwpm.
A positive attitude and commitment to providing quality service that is accurate, timely, and exceeds customer expectations and maintains complete confidentiality.
PARF# 08-4-562 JC-427661 Eligibility for hire may be determined by your score on the Office Technician (Typing) Exam.
For those who do not have current eligibility (e.
g.
transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.
The Office Technician (Typing) Exam is located here: https://www.
calcareers.
ca.
gov/CalHrPublic/Exams/Bulletin.
aspx?examCD=4PB2402 The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Working Conditions Position(s) located in San Bernardino, San Bernardino County Multiple positions may be filled from this recruitment.
While at the base of operation, employee will work in a climate-controlled office under artificial lighting.
Employee will work in a climate-controlled office under artificial lighting.
The incumbent may be required to visit off-site locations as needed; may be required to travel to other office complexes, and Caltrans' facilities.
This position may be eligible for telework.
The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy.
Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs.
Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises.
The selected candidate will be required to commute to the headquartered location as needed to meet operational needs.
Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions.
All commute expenses to the headquartered location will be the responsibility of the selected candidate.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
OFFICE TECHNICIAN (TYPING) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-427661 Position #(s): 908-201-1139-XXX Working Title: Administrative Services Technician Classification: OFFICE TECHNICIAN (TYPING) $3,609.
00 - $4,518.
00 A # of Positions: Multiple Work Location: San Bernardino County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.
Caltrans Vision: A brighter future for all through a world-class transportation network.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.
Department Website: www.
dot.
ca.
gov Frequently Asked Questions for an Applicant: https://dot.
ca.
gov/jobs/docs/faq-ct-applicants-081617.
pdf Director’s EEO Policy: https://dot.
ca.
gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.
ca.
gov/programs/equal-employment-opportunity Special Requirements A Statement of Qualifications (SOQ) is required.
The SOQ will serve as documentation of your ability to present information clearly and concisely in writing and should be typed.
The SOQ must be no longer than two pages.
Your SOQ will be reviewed by the hiring manager and will be considered the first step in the hiring process.
Applicants who fail to submit an SOQ that addresses all three questions will be eliminated from the selection process.
1.
Please describe how your experience as it relates to the Duty Statement.
2.
Provide examples that demonstrate your experience and knowledge using Microsoft Office Suite (Access, Excel, Outlook, PowerPoint & Project).
3.
Describe an example of outstanding customer service you provided to a customer.
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section).
You must obtain a valid typing certificate, confirming your ability to meet the minimum typing speed, prior to being hired.
Additional information regarding acceptable typing tests is available at the CalCareers.
ca.
gov website.
The One-Stop Career Centers may offer free typing tests.
For a location near you, visit American Job Center Finder | CareerOneStop.
Acceptable typing certificate guidelines may be found here: CalCareers Typing Requirements.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment.
If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.
Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.
Applicants with foreign transcripts/degrees must provide a transcript/degree U.
S.
equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.
Here is a list of evaluation agencies: https://www.
naces.
org/members.
Please redact birthdates and social security numbers Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/6/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).
SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at www.
CalCareers.
ca.
gov.
When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact JC-427661 1750 E.
4th Street, 1st Floor Santa Ana, CA 92705 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact JC-427661 1750 E.
4th Street, 1st Floor Santa Ana, CA 92705 Closed on weekends and State holidays.
08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application.
Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.
CalCareers.
ca.
gov.
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional.
It may be included, but is not required.
Statement of Qualifications - Statement of Qualifications (SOQ) is required.
Please see the Special Requirements section for SOQ instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.
The request should be made at the time of contact to schedule the interview.
Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact: Rebecca Logan (213) 317-0298 Rebecca.
Logan@dot.
ca.
gov Hiring Unit Contact: Evajuani Bynum (909) 693-9505 Design.
admin@dot.
ca.
gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.
eeo@dot.
ca.
gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Applications Instructions: The State application (STD.
678) is required and each section must be filled out completely and thoroughly.
For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-427661), PARF# 08-4-562 and title of the position (Office Technician (Typing)) must be included on the STD.
678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD.
678), to be considered for this position.
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD.
678).
This page is for examination use only.
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.
Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.
The job application packet checklist is not required to apply for this position.
Failure to follow these instructions may result in your application not being considered for this position.
Survey: Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
https://www.
surveymonkey.
com/r/HMQ7LDR https://youtu.
be/oC9wIp8QalI Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place.
Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.