Superintendent of Fleet Maintenance

*SUMMARY OF POSITION * Under general direction of the Deputy Chief Maintenance Officer, Maintenance Superintendent plans, organizes manages and integrates programs and activities for maintenance and repair of Agency fixed route and paratransit buses, and other vehicles and equipment in multiple locations and shifts to meet Agency transit requirements; ensures the safety and reliability of the Agency bus fleet through administration of preventative maintenance programs to minimize road failures and operational emergencies.
Performs other functions, tasks and duties as assigned.
*DISTINGUISHING CHARACTERISTICS: *Superintendent of Maintenance is responsible for managing the work of supervisors and staff engaged in the maintenance and repair of all Agency fixed route and paratransit buses, as well as other Agency vehicles to ensure a sufficient number of clean, safe and reliable vehicles to meet transportation operations requirements.
The incumbent is responsible for ensuring compliance with state and federal regulations and guidelines regarding vehicle safety, operations of repair shops and safe storage and disposal of hazardous material.
The incumbent develops, updates and administers preventative maintenance programs and formulates processes and methods to enhance the reliability and operating efficiency of the Agency’s fleet and the effectiveness of fleet repair operations.
*AGENCY CORE COMPETENCIES * In the performance of their respective tasks and duties, all employees are expected to conform to the following: * Perform quality work within deadlines with or without direct supervision.
* Interact professionally with other employees, customers and vendors.
* Work effectively as a team member.
*ESSENTIAL DUTIES AND RESPONSIBILITIES: *The duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1.
Plans, organizes, controls, manages and evaluates the work of fleet maintenance and repair supervisors and staff with supervisors, establishes operational plans and initiatives to meet departments goals and objectives; implements departmental plans, work programs, processes, procedures and policies required to achieve overall department performance results; coordinates and integrates assigned functions and responsibilities to achieve optimal efficiency and effectiveness; participate in developing and monitoring performance against the annual departmental budget.
2.
Plans and evaluates the performance of assigned supervisors and staff, established performance requirements and personal development targets; monitors and documents performance, and provides coaching for performance improvement and development; provides or recommends compensation and other rewards to recognize performance; recommends and/or takes disciplinary action, up to and including termination, to address performance deficiencies, subject to management concurrence, in accordance with the Agency’s human resources policies and procedures.
3.
Provides leadership and works with supervisors and staff to develop and maintain a high performance, customer service-oriented work environment that supports achieving the Agency’s mission, strategic goals and core values.
4.
Manages the Agency’s bus and vehicle maintenance and repair programs; monitors maintenance and repair activities to ensure rigorous adherence to quality standards; inspects vehicle for quality control and quality assurance purposes; reviews daily supervisor reports to identify trends and issues that need to be addressed; arranges for and evaluates the effectiveness of repair services provided by outside vendors consistent with contract requirements.
5.
Works with supervisors to analyze problems and causes and develop solutions to unplanned, unscheduled maintenance and road failures which interrupt service; coordinates the distribution or redistribution of work orders or staff between shop locations and shifts to complete work expeditiously; oversees and coordinated the exchange of buses between facilities to provide for scheduled preventative maintenance and/or warranty repairs and to meet operational requirements.
6.
Manages the development, implementation, and quality assessment of the Agency’s preventative maintenance programs; coordinates and monitors completion of preventative maintenance inspections and repairs of buses and other vehicles; analyzes repair and inspection data, identifies issues and opportunities for improvement to minimize road failures and operational emergencies, as well as maintenance and repair costs; makes and implements recommendations for process improvement.
7.
Ensure the inventory of shop tools, supplies and equipment is maintained at an optimal level to meet department need.
In conjunction with the Materials and Inventory Manager, oversees or prepares requisitions and obtains quotes and bids; works with Procurement to ensure an appropriate inventory and uninterrupted supply of parts, materials, commodities and tools; oversees the maintenance of warranty records and tracks the completion of warranty repair claims.
8.
Administers programs for the proper storage and disposal of hazardous materials and waste in conformance with all applicable state and federal requirements and environmental permits; compiles data and prepares a variety of state and federal reports and filings.
9.
Ensures completion of shop safety training; observes, monitors and enforces staff compliance with safety policies and procedures.
10.
Prepares and maintains department records and reports, including payroll, attendance and performance statistics; maintains records and files; prepares a variety of periodic and special reports.
*OTHER DUTIES* 1.
Works with training staff to revise and update department training programs to address performance deficiencies noted; may assist in developing and delivering training modules.
2.
Meets with Human Resources and shop stewards to implement shift bidding processes for union employees; meets with union stewards to resolve problems and potential grievances.
3.
Monitors developments and trends related to bus and vehicle maintenance and repair, conducts research and evaluates opportunities for improving efficiency reliability and cost; recommends program, policy and procedure improvement and the upgrade or replacement of equipment.
4.
May act for the Deputy Chief Operations Officer in that individual’s absence.
*SUPERVISION RECEIVED/EXERCISED * The Superintendent of Maintenance supervises the Maintenance Supervisors, as well as other staff assigned to projects under their direction.
*Knowledge of: * 1.
Principles, practices and techniques for planning and operating maintenance and repair programs for a large bus and vehicle fleet, particularly as required to optimize vehicle availability, safety, service quality and cost effectiveness.
2.
Methods, techniques, materials, tools and equipment used in the overhaul, repair, maintenance and servicing of a variety of buses, vehicles, and equipment.
3.
Time and cost estimating techniques applicable to the work.
4.
Principles.
Practices, methods and techniques involved in implementing preventative maintenance programs for a bus and vehicle fleet.
5.
Standard federal, state and local laws and regulations governing the safe operation, maintenance and repair of a vehicle fleet.
6.
Agency safety rules and regulations, safe work and operational practices and applicable safety equipment.
7.
Agency policies and procedures applicable to the safe storage, use and disposal of hazardous materials and waste.
8.
Operation and maintenance of a wide variety or equipment, hand, shop and power tools used in the work.
9.
Agency policies and procedures applicable to budgeting, purchasing and contracting.
10.
Uses and operations of computers and specialized software applicable to maintenance operations and standard business software.
11.
Principles and practices of sound business communication.
12.
Principles and practices of effective management and supervision.
13.
Agency human resources policies and procedures and labor contract provisions.
*Ability to: * 1.
Plan, organize, manager, coordinate, integrate and evaluate Agency fleet maintenance and repair operations.
2.
Understand, interpret, explain and apply federal, state and local law and regulations governing maintenance and repair of a fixed route and paratransit bus fleet.
3.
Principles, practices, methods and techniques in developing or administering predictive and preventive maintenance programs for a bus and vehicle fleet.
4.
Develop and implement goals, objectives, work programs, policies, procedures, work and performance standards and management controls.
5.
Analyze operational and administrative problems, evaluate alternatives and make sound decisions on effective courses of action.
6.
Communicate clearly and effectively, orally and in writing.
7.
Prepare clean, concise and comprehensive reports, correspondence and other written materials.
8.
Exercise sound independent judgement and initiative within general policy guidelines.
9.
Exercise tact and diplomacy in dealing with sensitive, complex and confidential customer issues and employee situations.
10.
Establish and maintain effective working relationships with Agency managers, employees, suppliers, union representatives, the public and others encountered in the course of work.
*Qualifications: *At least a high school diploma, G.
E.
D.
, or foreign equivalent and at least seven years of increasingly responsible bus fleet maintenance experience, preferably in a public transit agency, at least three of which were in a supervisory capacity; or an equivalent combination of training and experience.
Professional subject matter credentials and certifications, and advanced education at the technical and/or university level desirable.
*Licensure: *Incumbent must hold a current, valid and unrestricted State of California Class B license, or be able to attain the license within six (6) months of employment.
Job Type: Full-time Pay: $64,747.
00 - $86,329.
00 per year Benefits: * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Experience level: * 5 years Schedule: * 10 hour shift * 8 hour shift * Monday to Friday * Weekends as needed Ability to Relocate: * Thousand Palms, CA 92276: Relocate before starting work (Required) Work Location: In person