Administrative Assistant

SALTON COMMUNITY SERVICES DISTRICT Class Specification Administrative Assistant *DEFINITION * Under general supervision of the General Manager, Finance Director, Operations Manager, and Board Secretary to perform a variety of general clerical and reception work in support of the organization; to provide word processing and data entry support; and to provide general information and assistance to staff and the public, and perform other duties as required.
*SUPERVISION EXERCISED * * Exercises no supervision.
*EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES * * Serve as receptionist and provide information and forms to staff and the public; collect and process appropriate information; apply departmental and program policies and procedures in determining completeness of applications, records and files; collect and account for monies; experience in a public sector agency is desirable.
* Perform a wide variety of general clerical work including processing agendas, maintaining records, verifying accuracy of information, recording information and archiving information.
* Prepare and assist with Monthly Reports for General Manager.
* Compile information and data for agendas, reports; check and tabulate data.
* Support General Manager, Chief Finance Officer, Operations Manager, and Board Secretary as needed.
* Type, proofread and word process a variety of documents including general correspondence, agendas, reports, minutes and memoranda.
* Assist in the development of forms, worksheets, and record keeping systems.
* Receive calls and visitors; respond to general complaints and requests for information from the public; interpret basic services, policies, rules, and regulations in response to inquiries and complaints; assist in the resolution of concerns and complaints; refer inquiries to appropriate staff; route calls, take messages as appropriate, process agenda items according to direction given by the General Manager and monitor calendar(s) of the General Manager as needed.
* Receive, open, review, sort, date stamp, and distribute office mail; review correspondence directed to assigned staff; prepare written responses as directed and needed.
* Monitor special projects, assignments, and activities for assigned unit(s), program(s) or department(s).
* Operate modern office machines and equipment including computers, printers, copiers, facsimile, and calculators; routinely use full range of word processing and spreadsheet computer software applications.
* Assist in office maintenance; order supplies.
*OTHER JOB RELATED DUTIES * * Perform related duties and responsibilities as assigned.
*CONFLICTS AND RELATED POLICY * State laws are in place, which attempt to eliminate any action by a Board member or the SCSD that may reflect a conflict of interest.
The Administrative Assistant is to adhere to all applicable Conflict of Interest laws.
*JOB RELATED AND ESSENTIAL QUALIFICATIONS * *Knowledge of: * * English & Spanish usage, spelling, vocabulary, grammar and punctuation.
* Standard office procedures, methods and computer equipment.
* Principles and procedures of record keeping.
* Basic word processing methods, techniques and programs.
* Basic mathematical principles.
* Numerical, alphabetical, and subject matter filing systems.
* Safe driving principles and practices.
*Skill to: * * Operate modern office equipment including computer equipment and software.
* Operate a motor vehicle safely.
*Ability to: * * Learn and apply pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures.
* Learn the procedures and functions of assigned position.
* Work under supervision within a well-defined framework of standard policies and procedures.
* Perform general clerical work including maintaining appropriate files and compiling information for reports.
* Respond to routine questions from the public and District personnel regarding policies and procedures for assigned area.
* Perform mathematical computations quickly and accurately.
2 * Plan and organize work to meet schedules and timelines.
* Understand and follow oral and written instructions; communicate clearly and concisely, both orally and in writing and establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
*Minimum Qualifications: * *Experience: * * Two years of secretary/clerical/accounting experience preferably in a governmental agency.
*License or Certificate: * * Possession of an appropriate and valid driver’s license.
Job Type: Full-time Pay: From $18.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 10 hour shift * Monday to Friday Experience: * Administrative: 3 years (Preferred) Language: * English & Spanish (Required) Ability to Commute: * Thermal, CA 92274 (Preferred) Work Location: In person