Accounts Payable & Inventory Control Specialist

Job Summary: Under the direction of the Chief of Retail, and in coordination with the Revivals Area Manager the Accounts Payable and Inventory Control Specialist is responsible for the accurate processing of all account payable invoices for Revivals Stores.
In addition this position is responsible in assisting with managing the supply chain, data entry, inventory management, bill pay, and credit card reconciliation.
Job Status: Full time, Hourly, Non-exempt Accounts Payable Process check requests and expense reports on a regular basis Accurately review, code, and process vendor invoices Perform monthly reconciliations Maintain a large number of vendor accounts while staying in compliance with company policies and procedures Perform data entry associated with accounts payable Review and reconcile invoice discrepancies Audit and process credit card bills Address and respond to vendor inquiries Process and manage the Return to Vendor process and credit memos Receiving and Invoicing Verifies receiving sales orders and invoice quantities, costs and retail pricing.
Readies invoices for payment, and enters all invoices into SAGE for payment in a timely manner.
Invoices should be entered within 24 hours of receipt.
Perform data entry as needed.
Contacts Vendors to resolve any Invoice or receiving issues.
Manages all credits from vendors Supply Management Maintains store supply needs within budget.
Maintains general supply area in an orderly and acceptable manner Verifies inventory levels, orders product to maintain adequate supply on hand.
Fills and ships weekly supply orders to Stores.
Reviews incoming order forms for proper coding, quantities requested, and authorized approvals; inspects and verifies supplies received against invoice and packing slip; initiates requests for vendor corrections.
Contacts approved vendors to reorder routine supplies; processes paperwork related to supply requests, including small purchase orders, purchase requisitions, and check requests.
Maintains Material Safety Data Sheets (MSDS) associated with purchases of chemical.
Manages the supply invoicing via the accounting system and ensures stores are properly charged.
Return to Vendor Process Works with Area Manager and Store Managers to determine the disposition of damaged merchandise Notifies vendor of merchandise that is damaged Ensures proper credit for damaged merchandise Notifies Area Manager if credit is not approved and ensures proper handling of damaged product, to include mark out of stock if needed.
Follows up on any merchandise that is missing parts to determine replacement or credit.
Inventory Enters new merchandise into the Clover system as needed.
Ensures that inventory scanning guns are functional and set up for inventory Set up Clover for inventory process Manages inventory reports the night of inventory With direction from the Area Manager and in coordination with IT makes necessary adjustments-ensures inventory final numbers are posted Credit Card Works with Clover to manage credit card issues and disputes to resolution Manages Director’s credit card for appropriate charges, and processes reconciliation and payment Administrative Duties Supports the Chief of Retail with day to day administrative needs Works on special projects as assigned.
Required Skills/Abilities: Self-starting, self-motivating mind-set.
Excellent organizational skills, attention to detail.
Basic mathematical skills to include adding, subtracting, multiplying, dividing and calculating percentages.
Must be detailed oriented and focused on accuracy.
Bilingual/bicultural preferred.
Education and Experience: 2 years prior retail experience.
2 years prior supervisory experience preferably in a retail setting.
High level of knowledge of Microsoft Word, Excel, and web based email applications required; QuickBooks experience preferred.