Job Summary
Working under the direction of DAP Health’s Accounts Payable Manager, the Accounts Payable Clerk will process/posts a variety of accounting transactions such as invoices, payments and expenses in accordance with department procedures while maintaining accurate accounting files.
Additionally the Accounts Payable Clerk will check and verify accounting data; enters data into computerized accounting system and use our accounting system to research questions and generate reports.
Job Type: Full time
FLSA Status: Hourly, Non-exempt
Reports to: Accounts Payable Manager
Essential Functions
Receives invoices from multiple sources, both internally and externally;
Monitors the Accounts Payable email for incoming invoices, disbursement requests, mileage and travel requests and forms documentation, ensuring these comply with DAP policies and procedures;
Validates coding accuracy, description, computations and approvals prior to processing;
Enters approved invoices into the A/P module of the accounting system;
Selects invoices for payment based on predetermined schedule or vendor/invoice type;
Enters recurring invoices into system; maintain, verify and monitor their processing over the life of the recurring period;
Records adjustments/credits to uploaded invoices as necessary;
Produces checks for approval and signatures as prescribed by policies;
Prepares checks and associated backup for disbursement;
Provides list of issued checks for upload into bank website for validation as presented;
Posts all invoices and payments from the accounts payable subsystem to the general ledger system;
Posts ACH payments made against invoices recorded in accounts payable sub-system;
Scans the check copy and attach all documentation in archive and hold paper copies for the prescribed length of time before shredding;
Access computerized account files to obtain or update information/data; enter data (standard or coded) from forms or documents onto computer systems and programs;
Utilizes queries and reports to draw information from the accounts payable sub-system for use in analysis and reconciliations;
Obtain and maintain valid W-9 and the production and management of filing 1099s;
Monitor and processes the reports, correspondence and payment of items identified through the semi-annual escheatment process;
Assist with periodic audits;
Operate standard office equipment such as adding machine, computer, scanner or copy machine;
Answer routine questions in person, over the telephone or email;
Perform other job-related duties as assigned.
Required Education and Experience
Associates Degree in Accounting/Finance ;
Knowledge of:
Basic methods, practices, and terminology of fiscal record keeping, basic business mathematics;
Checks, money orders and other common negotiable instruments and their proper validation and endorsement;
Common methods of balancing cash and checks against records of receipt;
Methods of handling, recording and controlling monies received and disbursed;
Basic mathematical/fiscal computer applications .
Preferred Education and Experience
Ability to:
Make arithmetical computations quickly and accurately;
Operate standard office equipment which may include computers, calculators, cash registers, adding machines, and duplicating machines;
Read, understand and follow written and oral instructions;
Use computerized accounting systems;
Prepare data in proper format for data entry; understand and maintain financial accounting files or other record systems;
Recognize and correct computational errors;
Accurately compare, post and transfer numbers;
Understand transactions in terms of accounting codes and classifications;
Prepare routine and special financial reports;
Communicate effectively by phone or in person; learn accounting systems;
Establish and maintain effective working relationships with others.
Whatsapp
